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Dr. Takon Samuel Ojong
Registrar Admin

 

Registrar’s Academic Mission Statement

The Office of the Registrar is committed to serving the university community and executing its assigned tasks in a manner that is efficient, professional, and ethical. In fulfilling this mission, the Registrar’s Office designs, publish, and implements the academic catalog of the University. The office creates an efficient system for student registration, maintains accurate academic records, and ensures the integrity of the IUB degrees.

The office is fully responsible for grade processing, transcript issuance, student certification, creation and maintenance of the Academic Advisement system, degree audit, monitoring of academic and administrative policies. Accordingly, the Registrar’s Office provides quality service through a variety of forms, including the advanced use of technology and the individualized support. The Office of the Registrar supports the instructional and student progress endeavors of the University by providing quality services to students, faculty, academic and administrative departments, and the public.

The Registrar’s Office is therefore dedicated to working in partnership with other departments, offices and units of IUB University to comply with the policies of the University, and other regulatory agencies. This service to the entire University community gives the Office of the Registrar a special vantage point to help address issues affecting both students and faculty. Staff of the office work to understand customers’ requirements, current and anticipated administrative needs.

Preparations are made to meet future needs as well. Staff demonstrate professionalism and integrity and strive for continuous improvement. The Registrar of IUB guarantees the dissemination of accurate, timely, and complete information, and service on University committees.

The Office of the Registrar puts a premium on service and we will continually strive to improve our services. Our staff will be pleasant to our student, faculty, staff, and alumni customers in person, on the telephone, and in correspondence. Every effort will be made to include cordiality with efficient, quality service.

We wish to be known as an office that can get things done, as an office with a positive attitude. When we must say “no”, we will do so politely and pleasantly. We will make quality referrals; when we can’t help, we will find out who can and direct the customer accordingly. We believe timeliness is important and customer time is valuable. We will work toward having short turnaround times and short lines.

Office of the Registrar staff will always be willing to help our customers and each other. When time is short, we must be willing to discuss priorities. We will be flexible and open to change and new ideas. We will be creative in finding ways to provide better service. We will make communication, consultation, and cooperation the norm for the office.

For the Office of the Registrar, accuracy is at all times critical. We must insure that the data we enter and the information we provide is correct. Staff will have the training and support they need to do their work.

 

Enrollment Policies

Matriculated students must be continuously enrolled in the program from the time of matriculation through graduation. Continuous enrollment is considered as being enrolled for at least 8 blocks in an academic year – that is taking at least eight courses, given that we do one-course-at-a-time. Students who must take time off beyond four months in a year should request temporary withdrawal from IUB.

Students seeking temporary withdrawal status must provide an expected date of return and receive approval from student services. Students approved for temporary withdrawal may re-enter their program at any time prior to the anticipated return date without approval. Failure to re-enter IUB by the expected date of return will result in withdrawal from IUB.

 

Registration

Students intending to enroll for a given course must do so during the registration period and complete plans for payment of tuition and fees according to the tuition payment policy. For a variety of reasons, to better serve students and manage the operations of IUB, registration priorities have been set up to determine the order of processing in registration. Care will be taken to ensure that the priority system is fair to all students and allows registration to proceed efficiently in order of priority

 

COURSE TYPES AND DELIVERY METHODS

 

On-Campus or Face-to-Face Instruction

On-Campus or Face-to-Face instruction in IUB courses is offered in both traditional and non-traditional formats. Traditional face-to-face instruction occurs in a physical classroom facility. Non-traditional face-to-face instruction is delivered at a distance using technology to fuse the benefits of online and real-time learning.

 

Online Courses

Online courses are those in which 100% instruction is delivered via the internet. Students enrolled in master’s level degree programs may take 100 percent of their coursework in a fully online format. Students who wish to take 100 percent of their coursework in a fully online format do so through IUB Online Programs. Students enrolled in 60 credit hour doctoral level degree programs must take 18 credit hours of in-residence courses, including dissertation courses.

Students enrolled in doctoral level degree programs offered by IUB Online Programs fulfill this requirement by completing two doctoral residencies and dissertation courses. Residency I must be taken by the third course in the student’s program of study. Residency II is taken concurrently with the final research course in the session immediately preceding the last course.

 

Blended Courses

Blended courses are courses that make use of both the Face-to-Face and Online components. At least 50% or more of the courses must be face-to-face. These courses meet the University’s residency requirement.

 

Directed Independent Study

These courses are completed on a one-to-one basis with a faculty mentor. A directed independent study course provides an opportunity for students to carry out a creative research project in an area of their choice where no course currently exists. The course may arise from an in-depth study of some aspect of a recently completed course; an analysis of new ideas, theories or concepts in education; or evaluation of new strategies used in education.

Depending on how instruction is provided, Directed Independent Studies may or may not fulfill residency requirements. Directed Independent Study courses are available only on a limited basis and with approval of the program chair to meet a compelling need of a student.

 

Tutorial

These courses are completed on a one-to-one basis with a faculty mentor. Tutorial courses follow an existing and approved course syllabus, which is provided to students prior to the course start date. Students are required to maintain weekly contact with the instructor. The course syllabus contains specific instructions regarding weekly contact format and requirements. Depending how instruction is provided, Tutorial courses may or may not fulfill residency requirements. Tutorial courses are available only on a limited basis and with the approval of the program chair to meet a compelling need of a student.

 

Off Campus

Some programs provide courses at an off-campus location in a community setting. Courses taken at off-campus locations cannot exceed 49% of a total program. Students taking courses off-campus should speak to their advisors regarding how many off-campus courses they are permitted to take.

 

Lecture

Instruction in lecture courses is traditional and fully face-to-face. Lecture courses meet the definition of an in-residence course, though course length and number of meetings per week may vary by campus and program.

 

Lab

Instruction in IUB laboratory courses is conducted in a traditional and fully face-to-face format, and therefore meets the criteria of an in-residence course.

 

Field Experience, Practicum, Internship, and Clinical Training Courses

Field Experience, Practicum, Internship, and Clinical Training courses provide students with supervised out-of-class professional experiences and take place within a health care delivery system, or other professional work environments. These are generally held in a traditional face-to-face format at a facility with which IUB has a relationship, and therefore are considered in-residence courses.

 

Waiver/Course Substitution

In specified programs within IUB, course waivers are granted. The general waiver policies applying to all waived courses are as follows:

✓ Waivers are defined as a substitution of a required course with a comparable transcripted course, subject to the requirements of the program in which the student is enrolled approved by the program chair and consistent with all relevant accrediting and regulatory requirements.

✓ The term “waiver” is used to indicate the process of accepting courses from other institutions which satisfy specific course requirements but do not reduce total credit requirements of a program.

✓ Waiver requests may be submitted at any time during the admission process, until the end of the first year of matriculation.

✓ Waivers are not granted until a student is officially accepted.

✓ Waived courses will appear on the transcript as “Waived Courses” under the IUB course name and number.

 

Transfer of IUB Credits to Other Institutions

Students should be aware that the transfer of credit is controlled by the receiving institution, and therefore cannot be guaranteed by IUB. The transferability of credits you earn at IUB is at the complete discretion of an institution to which you may seek to transfer. Acceptance of the degree, diploma, or certificate you earn in your educational program is also at the complete discretion of the institution to which you may seek to transfer.

If the credits or degree, diploma, or certificate that you earn at this institution are not accepted at the institution to which you seek to transfer, you may be required to repeat some or all of your coursework at that institution. For this reason, you should make certain that your attendance at this institution will meet your educational goals.

This may include contacting an institution to which you may seek to transfer after attending IUB to determine if your credits or degree, diploma or certificate will transfer. Students considering transferring to an unaffiliated school have the responsibility to determine whether that school will accept IUB credits. IUB encourages students to initiate discussions with the potential transfer school as early as possible. IUB does not imply, promise, or guarantee transferability of its credits to any other institution.

 

Transfer Credit Criteria

College credits completed are acceptable for transfer under the following conditions:

✓ Transfer of credits requests are not granted until students have been accepted into a program of study.

✓ The course must have been taken for equivalent or greater level credit at an accredited university. “Equivalent level credit” refers to both content and degree level of the course. Students must have earned a PASS grade for any course submitted.

 

Transfer credit maximums are listed here by program:

 

Program Amount of acceptable credits
PhD 45
Master 21
Bachelor (SAEH & SBPP) 90
Bachelor (SHHS &SSET) 120

 

Programs may determine that certain courses are not eligible for transfer of credit. IUB does not accept for graduate credit any credits earned as military credit, credit by examination, credit by correspondence, credit for life experience, or graduate credit from non-accredited schools unless offered in an approved program or under an arrangement approved by the dean of the appropriate college of IUB or otherwise provided for in this catalog. Official transcripts are required for transfer credit to be considered.

Students may be required to provide a copy of the catalog description and/or the course syllabus from the institution where the credit was awarded to validate that the course satisfies the transfer credit criteria. Final decisions on accepting graduate-level continuing education coursework as transfer credit are made by the program in which the student is enrolled; therefore, students are not guaranteed that coursework will be accepted for transfer until they have applied for and received approval from the program chair of their program.

 

Second Graduate Degree

Once students have matriculated into a degree program, graduate credits earned via coursework taken at other approved institutions, but not resulting in a completed graduate level degree program, can be applied to their IUB degree programs up to specified transfer maximums.

Credits earned in any completed graduate level degree program may not apply as transfer credits into an IUB graduate level degree program. Such credits may provide opportunities for course waivers in an IUB graduate level degree program. This limitation on transfer credit applies to degrees earned at IUB or other higher education institutions with exceptions granted for specific IUB degree programs in which the coursework for one graduate degree is approved as credited for another graduate degree. See program descriptions for such exceptions.

 

Writing Requirement

Writing competency is essential for successful completion of coursework at IUB Students are expected to be proficient in written and oral communication and produce written work consistent with the accepted standards of their respective fields.

All new students must complete a writing course within the first three months/blocks of study. All students will complete a writing assessment in the first weeks of their course in order to evaluate their writing skills and needs in such areas as organization, comprehension of subject matter, analysis, and professional writing style. Based on the results of the writing assessment, those students unsuccessful in meeting the standard will be required to enroll in and successfully complete a professional writing course within the next two blocks of study. This writing course is non-credit bearing for the purposes of all doctoral degrees.

Students taking the writing assessment may continue to take coursework in their program of study concurrent with the assessment. If a student is unsuccessful in completing the required course, the student may re-take the course once.  Any student who fails to successfully complete the writing course twice will be referred to the Student Professional Development Committee (SPDC) to address barriers to academic readiness.

 

Transcripts and Student Records

The registrar’s office maintains academic records for each student. The department issues transcripts only upon receipt of a written request. The department will release official transcripts only when students have met all their financial obligations to IUB. Grade reports are mailed to students and/or made available via the Student Portal on the Internet. Students that meet the degree requirements of the program in which they are enrolled will receive an official diploma. However, transcripts and diplomas can only be issued to students who have completed their tuition and fees.

 

Attendance

Students are expected to be punctual to all classes and practicum. Absences should occur only for such urgent reasons as ill health or critical emergency. Whenever possible, students should notify the faculty of these absences in advance. Excessive late arrivals or absences, regardless of the reason, may jeopardize a student’s academic standing. Attendance requirements are met by (a) attending a face-to-face course session at the campus or other class location, or (b) substantive online activity, including commentary in the discussion section of the online classroom and posting of required evaluative assignments in a timely manner.

Courses start on the first day of the block. A student who does not participate in the course prior to the Add/Drop date for the block, and has not submitted an official Add/Drop Form, will be dropped from the course automatically and receive a refund based on the applicable IUB refund policy. Also, students who fail to attend both on-ground and online course activities for 5 consecutive days will be administratively withdrawn from the course and will receive a grade of “W” or “WF” depending on the date the student is withdrawn.

Attendance is not equivalent to participation. Student grades will be impacted by the frequency and quality of participation in class, whether face-to-face or online, consistent with the requirements of the particular course and as outlined in the course syllabus.

Students who are enrolled in dissertation courses are attached to Virtual Learning Platform. Each week they are required to confirm their attendance by posting a message to the Post Weekly Attendance Here section of Course Home. In addition, to confirm their enrollment each session, students must post their initial attendance confirmation message during the first seven days. Students who fail to post within the first seven days of the session, or who miss two consecutive weeks of attendance confirmation, will be dropped from their program and the university.

Students enrolled in IUB Online Courses must complete an academic related activity in their course at least two days each week. Academic activity is defined by (a) posting a substantive response in a discussion section of the online classroom, (b) engaging in online tutorials, (c) submitting an assignment via the online classroom, or (d) taking an exam.

Students who fail to meet the attendance requirements for three days will be given an absence. Students who fail to meet the attendance requirements for one week during a course will be administratively withdrawn from the course. Students who are dropped for not meeting attendance requirements and do not attend class within 29 consecutive calendar days of their last date of attendance will be administratively withdrawn from school. Dissertation students are required to post to the dissertation platform each week to meet attendance requirements.

 

Student Advisement

Upon admission to a program, each new student is assigned an academic advisor who will work with the student in the selection of courses and general academic matters. Student advising is an important part of the IUB program.

 

Withdrawal Policy

IUB considers a student as withdrawn when s/he drops a course and does not enroll in another one for the next three blocks or months. Students who drop out of their first class/block at IUB and stay away for the next consecutive three blocks must have a Voluntary Intent to Continue form on file or will be considered withdrawn from the University. Students will have one month from their date of determination to file the Voluntary Intent to Continue. Students who do not have a Voluntary Intent to Continue form on file after one month will be administratively withdrawn from the University.

A student who intends to withdraw from IUB should submit a letter to the Student Services Department requesting withdrawal. Any student in good standing who wishes to discontinue study will be withdrawn. The student must resolve any financial obligations to IUB before receiving an official transcript from the Student Services Department.

A student enrolled in IUB Online Programs is withdrawn when he or she fails to meet attendance requirement for the current course, or reaches seven days out of attendance. Students enrolled in IUB Online Programs should contact their Academic Counselor requesting to withdrawal. The student must resolve any financial obligations to IUB before receiving an official transcript.

For official withdrawals, a student’s notification date is the date the student officially notifies the institution in writing of his or her intent to withdraw.

 

Unit of Credit

Academic credit at IUB is granted using the semester credit hour system. To earn one semester credit hour, a student must complete the equivalent of 15 hours of lecture and 20 hours of outside work or 30 hours of lab work. The hours required for credit in clinical training/internship vary. Please consult your program chair for specific information.

 

Grade Point System

Student performance is based on and recorded in a letter grading system with corresponding point equivalents:

Letter Grade         Number Grade Grade Point Equivalent                  

A+ 90 – 100 4.00 grade points

A  85 – 89 3.75 grade points

A- 80 – 84 3.50 grade points

B+ 75 – 79 3.25 grade points

B 70 – 74 3.00 grade points

B- 65 – 69 2.75 grade points

C+ 60 – 64 2.50 grade points

C 55 – 59 2.25 grade points

C- 50 – 54 2.00 grade points

F 00 – 49 0.00 grade point

 

Additional Grades

 

Audit (“AU”)

An audit is not used in computing the grade point average. Admission into a course for audit is at the program chair’s discretion. Students are not allowed to audit experiential courses.

 

Credit (“CR”)

This represents a passing grade for certain designated courses or earned transfer credit. This grade is not included in computing a grade point average. It is included in computing both the incremental completion rate (ICR) and maximum allowable timeframe (MTF).

 

Incomplete (“I”) and Incomplete in Progress (“IP”)

A grade of “I” is given at the faculty member’s discretion to a student who has completed at least 67% of the course requirements, including attendance, and has a reasonable likelihood of successfully completing the course requirements in the extended time allowed. Students must be passing the portion of the course completed to be eligible for either the “I” or “IP” grade. Any course for which a student receives an “I” must be completed within ten days after the end of the course. A student who, because of medical or other serious factors, cannot reasonably complete the coursework within the ten day timeframe may receive an “IP” (Incomplete in Progress) with approval of the program chair and faculty member.

Students seeking a grade of “IP” must meet with the faculty member to develop a contract that stipulates the requirements for completing the course. The contract will include the length of time for completion and the consequences for failure to complete the requirements.

For students enrolled in campus-based programs, requirements for an “IP” grade must be fulfilled by the end of the next semester or by the contract completion date, whichever is earlier. For students enrolled in SMU Online Programs, requirements for an “IP” grade must be fulfilled within 15 weeks or by the contract completion date, whichever is earlier.

The grade of “I” or “IP” will automatically be changed to an “F” if the “I” or “IP” contract is not completed in the time frame required. A grade of “I” or “IP” completed in a timely manner is changed to permanent grade once it is submitted by the faculty member.

The grade Incomplete “I” or “IP” will be calculated as a grade of “F” until the permanent grade is assigned. The course will be included as credit hours attempted but not credit hours earned.

 

Limited Progress (“LP”)

Faculty will assign a grade of LP when the dissertation chair and student are confident that only seven weeks of work remains in the current dissertation course, the student enrolls in the extension dissertation course to complete the work. Upon receiving the grade of LP, the student will enroll in the extension block.

The student must complete 100% of the course objectives during the extension to continue to the next course. If the student does not complete all objectives, the LP grade assigned to the previous course will be changed to NC and the student must re-take the block. If the student completes the extension successfully, the LP changes to PR. Grade of LP is included in calculating Maximum Timeframe and Incremental Completion Rate.

 

No Credit (“NC”)

This represents a failing grade for certain designated courses. This grade is not included in computing a grade point average. The grade of NC is included in computing the incremental completion rate.

 

Progressing (“PR”)

Progress is being made toward completion of a clinical research project, dissertation, thesis or similar project. Grade becomes credit when all requirements are complete.

 

Withdrawn (“W”)

Students withdrawing from a course by the end of the add/drop period will have the course removed from their transcript. A record of the course attempted remains on the student’s ledger as a withdrawn course. Students who officially drop after the end of the add/drop period and before 67 percent of the academic session has elapsed will receive a “W” on their transcripts. Students who have completed more than 67 percent of the academic session will not be eligible to receive a “W” grade.  The grade of “W” is included in computing the incremental completion rate and maximum time frame, but does not impact the CGPA.

 

Failure Due to Late Withdrawal (“WF”)

Students who complete more than 67% of a course but do not complete the remaining portion and either are not approved for or do not request an “I” or “IP” will be assigned the grade “WF”. This grade is a special application of an “F” grade to designate that the student did not complete all course requirements. The “WF” is included in both the total credit hours attempted and the GPA for purposes of evaluating academic progress, as well as computing the incremental completion rate.

 

Audit Policy

To audit a course, students must obtain the permission of the program chair, submit a request at the time of registration, and pay the regular tuition.

 

Grade Appeal Procedures

Students who have a concern about a course grade are initially encouraged to consult with the faculty member who issued the grade to resolve the matter. Students wanting to pursue the matter further may appeal the grade in the following manner.

The student must file a written grade appeal to the program chair. Students may appeal a grade or evaluative comment only during the session following the issuance of the grade or evaluative comment.  Those grounds include the following: the application of nonacademic criteria in the grading process, the assignment of a grade to the student for reasons other than the student’s academic performance in the course, or miscalculation of the grade according to grading criteria contained in the course syllabus or other posted or distributed course information. The student should include any relevant written evidence, which may include the syllabus, exams, papers, and anything else that supports the student’s claim. The program chair shall review the appeal and issue a written response.

If, after receiving a written response to the grade appeal from the program chair, the student wishes to pursue the issue, he/she must, within 14 days, request in writing further investigation from the campus chief academic officer. The campus chief academic officer will review the findings and issue a written response.

The final authority rests with the chief academic officer of the campus and is not subject to the grievance procedure policies in Section Two, Institutional Policies, “Student Grievance Procedure for Internal Complaints and Harassment.” After following the policies and procedures above, students who believe further recourse is needed should consult the appeals policies and procedures outlined in Section Four, Student Rights and Responsibilities.

If the faculty member involved is the program chair or associate dean, the written grade appeal is submitted to the campus chief academic officer. If the faculty member involved is the campus chief academic officer, the written grade appeal is submitted to the campus president. The result of the review will be summarized in writing by the campus official responsible for the final decision and placed in the student’s academic file. A copy of the report will be given to the student.

 

Grade Changes

If a grade appeal results in a recommended change of grade, the course instructor will forward a completed Grade Change Form to the Student Services Department. Grade changes may only occur during the session following the issuance of the grade or evaluative comment and with the appropriate approvals. Exceptions may be granted under extenuating circumstances by the campus chief academic officer.

 

Standards for Satisfactory Academic Progress

The Standards for Satisfactory Academic Progress Policy determine financial aid eligibility and ensure that all students maintain satisfactory academic progress towards successful completion of their academic programs. The evaluation points and milestones contained in the policy are meant to identify problems for which actions of early intervention and/or remediation can be taken. Students who fall below the Cumulative Grade Point Average (CGPA) or the Incremental Completion Rate (ICR) cutoffs are deemed to be on Academic/Financial Aid Warning.

Students who fail to raise their CGPA or ICR above the cutoffs within the following evaluation period of Academic/Financial Aid Warning are deemed to not be making Satisfactory Academic Progress and are academically dismissed from the University.

Students will be notified in writing in the event they fail to meet the standards for satisfactory academic progress and/or when the student is placed on Academic/Financial Aid Warning or Academic/Financial Aid Probation.

To maintain satisfactory academic progress, each student must meet the required standards of the following three criteria:

✓ Maintain a minimum acceptable Cumulative Grade Point Average (CGPA);

✓ Achieve the minimum Incremental Completion Rate (ICR); and

✓ Complete the program within a Maximum Allowable Time Frame (MTF)

 

Maximum Allowable Time Frame

Students must successfully complete all program requirements within 150 percent of the program length based in credit hours. The maximum allowable time frame is calculated as of the point in time at which a student has attempted 1.5 times the number of credit hours required to complete the program.

All courses attempted are included in the maximum allowable time frame and incremental completion rate calculations. Transfer credits are considered credit hours attempted and credit hours earned although transfer credits reduce total credit hours the student must complete at IUB. Students may also be required to meet calendar maximum time frame requirements in certain programs and should review the graduation requirements listed in the program description.

Students may not attempt more than 150% of the credits required to complete their degree program. Students who attempt credits beyond 150% of the credits required to complete their degree program will be dismissed from IUB.

Standards for Satisfactory Academic Progress Calculation Process

 

Cumulative Grade Point Average (CGPA)

CGPA is the cumulative average of all grade points a student has earned over all semesters completed.

 

Incremental Completion Rate (ICR)

Incremental completion rate is computed by dividing the sum of earned credits and foundational courses by the sum of attempted credits and foundational courses.

 

Foundation Courses

Students may be required to take Foundation (Prerequisite) Courses based on their prior degree and/or coursework completed. Foundation Course credits are included when calculating a student’s maximum time frame and incremental completion rate. Foundation Course credits do not count towards the total number of credits required for graduation, but they do count for the CGPA. As such, Foundation/Prerequisite Courses do have credit hours and grades assigned to them.

 

Transfer Credits

Transfer credits from other institutions are calculated in the incremental completion rate (ICR) and maximum allowable time frame (MTF) and are included in the total hours attempted. Grades for credits transferred in from any post-secondary institution (including an IUB) will be recorded as “CR” in the Student Information System and will not affect the student’s cumulative grade point average (CGPA).

 

Change of Program

Students are allowed to change programs if they meet satisfactory academic progress at the time a request is made to the change of programs. Courses taken in one program that are applicable to the second program will be transferred with the applicable grades. If the student has taken a course more than once, only the grades transferred to that new program will apply to the second program. All grades earned in the original program that apply to the new program will count towards the CGPA. For ICR and MTF purposes only, those courses transferred to the second program will be considered credit hours attempted and credit hours earned.

 

General Probation

The administration and/or faculty may request that the Student Professional Development Committee (SPDC) or Student Conduct Committee (SCC) review any student whose professional performance indicates deficiencies in performing the work required of students within their respective programs. The SPDC may refer students to the SCC with a recommendation of general probation and require remediation steps deemed appropriate. The student must agree to all reasonable conditions in order to remain enrolled.

Criteria for Removal from General Probation

The body that placed the student on general probation (the SPDC or SCC) determines the conditions under which students placed on general probation shall be removed. The conditions must be clearly stated in writing and sent to the student.

 

Schedule for Removal from General Probation

The body that placed the student on general probation (the SPDC or SCC) will determine the schedule under which the student placed on general probation shall be removed, as well as make the determination as to the satisfaction of the terms of the probation.

A student may be dismissed from IUB for other reasons than those stated above if the institution determines that the student cannot satisfactorily meet the academic, professional, or ethical expectations, the expectations detailed in the student responsibility policy, or other expectations of the program. Dismissal normally occurs when the Student Conduct Committee or campus president makes a decision for dismissal and communicates that decision to the student. It is the responsibility of all students to be familiar with the IUB Ethical Code of Conduct.

 

Petition to Graduate

Students are eligible for degree conferral when they have completed all degree program requirements. The graduation and degree conferral dates are based upon the last day of the course in which all academic requirements were completed. All students who wish to graduate, independent of participation in commencement ceremonies, must submit the Petition to Graduate form and appropriate fees to the Student Services Department by the campus deadline date. All forms are available from the Student Services Department or the student portal. Students may not receive their diploma or transcript until all financial obligations to the University have been satisfied.

 

Commencement

In order to participate in commencement ceremonies, students must have completed all degree requirements or be scheduled to complete them in the semester during which the commencement ceremony is scheduled.

All students must submit the Project, Thesis and Dissertation Research Approval Form at least one month prior to the campus’ commencement ceremony. In addition to satisfying the above degree requirements, students who wish participate in commencement ceremonies must submit a petition to graduate each year or any date established by the university.

 

The Honor Role System

What does it mean to graduate with honors? Latin honors are Latin phrases used to indicate the level of distinction with which an academic degree was earned. This system is primarily used in the United States, Canada, Indonesia, and in many countries of continental Europe, although some institutions use the English translation of these phrases rather than the Latin originals. It is similar to the British undergraduate degree classification. At IUB, these honors are awarded to both undergraduate and graduate students. Our academic honors involve these Latin terms:

 

Summa Cum Laude

It means “With Highest Praise,” and the summa cum laude definition is With Highest Honor. It usually means highest grades. To earn the Summa Cum Laude at IUB, one needs to have a GPA of 3.80 out of a total of 4. In other universities, especially in the British tradition, this might be referred to as a “First Class Honors.”

 

Magna Cum Laude

It means “With Great Honor.” Scholars define magna cum laude meaning With Great Praise. Usually it means you had the second best grades or “Upper Second Class Honors.” At IUB, one needs a GPA of 3.60 to earn this distinction.

 

Cum Laude Probatus

This means “Graduating With Honor.” Scholars define cum laude meaning With Praise. At IUB, one needs a GPA of 3.40 to earn this distinction. In the British system, this will be the equivalence of “Lower Second Class Honors.”

 

Bene Probatus

This means “Graduating With Good Pass.” Scholars define bene probatus meaning Good Pass. At IUB, one needs a GPA of 3.20 to earn this distinction. In the British system, this will be the equivalence of “Third Class Honors.”

 

Distinction

In calculating a student’s GPA, we take into consideration only courses that s/he studied at IUB. Students must earn at least 60 undergraduate credit hours from IUB to qualify for the Latin honors. At the Master’s level, they must earn at least 20 credits from IUB; and finally at the PhD, they must earn at least 40 credits from IUB. Those who do not meet these minimum requirements will still have their achievements recognized. However, the university will not offer them Latin honors. Such a student will be awarded a degree with “Distinction.” To earn the Distinction, the student must have a GPA of 3.40 or above.

 

Honors Convocation

At IUB, students graduating with honors are inducted in the “Honors Society.” As part of the induction, the students receive honor stoles, which they wear on top of their graduation gowns.

 

The Block Plan

IUB teaches its courses on the innovative “block plan,” a system of scheduling where a student takes only one class at a time. In a typically university, full-time students take four or five courses simultaneously, over two or three semesters per year. IUB is one of just a handful of universities where students take one course at a time, giving it their full attention for 3 ½  weeks. They’ll spend most of the day in class or on extended field trips. Then, after a long weekend, they move on to the next course. The Block Plan allows for the following:

 

Intensity

Students take, and professors teach, only one course at a time in intensive, short “blocks.” Each class takes 3 hours per day. Each block lasts 3 ½ weeks; that comes out to 16 weekdays of class, for a total of 48 classroom hours per three-credit course. At other institutions, a typical three-credit course runs for three hours per week over 16 weeks, or 48 class hours. The number of weeks in a semester stays the same at IUB as at other universities.

 

Engagement

The one-course-at-a-time schedule gives rise to an intense engagement with the subject matter, with the professor, and with classmates. There is no other homework – no conflicts with other classes, no hesitation over what priority to assign which assignment. The steady focus on the material means that ideas can develop day after day, without the distraction of unrelated subjects. By devoting a regular block of time every day to their one and only class, students can efficiently organize their study groups and their extracurricular activities.

 

Concentration

Students say they appreciate being able to concentrate on just one topic, especially when the subject matter is new to them, or if they expect it to be difficult. At other universities, many students will not risk taking a class outside their major field of interest, even one that looks interesting, for fear that it will handicap their other courses. At IUB, by contrast, the block plan allows students to explore one course at a time, and to immerse themselves in a new field without feeling penalized in the rest of their classes.

 

Flexibility

Professors can vary the materials and the approach every day of the course. It means there is time for a film or a demonstration. Almost every IUB class involves small-group work. Typically, classes break up for a short period of small-group focus on particular exercises, and then reconvene to discuss results. This style of learning gets everyone talking and everyone involved, building teamwork and cooperation.

 

Field Work

The block plan makes field trips and field work much easier to schedule. The instructor and the students can plan on taking the day without worrying about interference from other classes. Even longer stretches of outdoor field work – overnight excursions, for example – become possible, where they are almost unthinkable on a normal university schedule.

 

Off-Campus Opportunities

Since each block is complete in itself, the block plan means that students can take internships or volunteer work whenever the opportunity arises, and not solely in the summer. Student athletes can attend their sports training in season, and then come to campus to continue their studies off-season.

 

Year-Round Freedom

Ordinarily, IUB students don’t have strict semester schedules. We offer courses in the fall, spring, and summer; and students can choose the semester they would like to attend, or even accelerate their studies by adding a third semester as well. Using this system, one can complete one’s Bachelor’s degree in three years